BaseCompliance Desk
What tenders ask for.
Every document and filing the platform tracks, in plain words: who needs it, how long it stays valid, and why buyers check it.
| Authority | Document or filing | Who must have it | How long it lasts | Official fee | Tender use |
|---|---|---|---|---|---|
| BIPA | Name reservation (CC8) and CC registration (CC1) Registers your business name and makes your close corporation a legal business at BIPA. | Every new close corporation | Once | N$225 | Registration and certificate of good standing |
| BIPA | Pty Ltd registration (CM forms) Registers a private company at BIPA. | Every new company | Once | To be confirmed with the authority | Registration and certificate of good standing |
| BIPA | Annual duty and return (CC7), close corporation A yearly fee and short return to BIPA. If it's unpaid, BIPA won't issue a certificate of good standing. | Every CC | Renew every year Yearly | N$120 | No good standing if unpaid |
| BIPA | Annual duty and return (CM23), company A yearly fee and short return to BIPA. If it's unpaid, BIPA won't issue a certificate of good standing. | Every company | Renew every year Yearly | To be confirmed with the authority | No good standing if unpaid |
| BIPA | Beneficial ownership (BO1 on change, BO2 yearly) Tells BIPA who really owns and controls the business. File when it changes, then confirm yearly. | Every CC and company | Confirm yearly On change, then yearly | To be confirmed with the authority | Increasingly checked |
| NamRA | Tax registration (TIN) on ITAS Your tax number (TIN) on NamRA's online system, ITAS. | Every business | Once | Free | Yes |
| NamRA | Income tax return Your yearly tax return, due within 7 months of your financial year-end. | Every business | Every year Yearly, within 7 months of year-end | Free | Unfiled returns block good standing |
| NamRA | Provisional tax Tax paid in advance, twice a year, if the business makes a profit. | Businesses with profit | Twice a year | Free | Unfiled returns block good standing |
| NamRA | PAYE return Tax taken from employees' pay, filed every month by the 20th. | Employers | Monthly Monthly, by the 20th | Free | Unfiled returns block good standing |
| NamRA | VAT registration and returns Required once turnover passes N$1,000,000 in 12 months. Returns every 2 months. | Turnover over N$1,000,000 in 12 months | Every 2 months | Free | Unfiled returns block good standing |
| NamRA | Good-standing tax certificate Proves you have filed every return and paid every amount. Asked for in almost every tender. | Every bidder | Valid 4 months | Free | Mandatory |
| SSC | Employer and employee registration (Forms 1 and 3) Registers you and each employee with Social Security. | From the first employee | Once, then per hire | Free | Yes |
| SSC | Monthly contributions Social Security paid every month: 1.8% of basic wage, on wages up to N$11,000. | Employers | Monthly | 1.8% of basic wage, ceiling N$11,000 | Arrears block good standing |
| SSC | Employees' Compensation Fund return A yearly return that covers injury on duty for your staff. | Employers | Every year Yearly | Assessed premium | Arrears block good standing |
| SSC | Good-standing certificate Proves your Social Security payments are up to date. Apply 2 days ahead. | Bidders with employees | Per tender | Free | Mandatory |
| EEC | Registration, 3-year Affirmative Action plan, annual report For employers with 10 or more staff: register with the Employment Equity Commission, keep a 3-year plan and report yearly. | Employers with 10 or more staff | Report yearly Yearly | Free | Certificate, exemption or proof from the Commissioner |
| Labour | s.138(2) undertaking; minimum-wage undertaking; job-creation declaration Signed promises that you follow labour law, pay at least minimum wage and will create jobs. Templates are free. | Public-tender bidders | Per tender | Free | Yes |
| Ministry of Industrialisation and Trade | SME status certificate Shows you are an SME, so you can bid for tenders reserved for SMEs. | SMEs bidding for reserved tenders | To be confirmed | To be confirmed with the authority | For SME-reserved tenders |
| Local authority | Fitness certificate The council's approval for your trading premises. | Trading premises | Per council | To be confirmed with the authority | Often |
| Operators | Vendor registration on each supplier portal Your supplier profile on each mine's or operator's own portal. | Suppliers to operators | Keep it updated Once, then updates | Free | Private tenders |